GENERAL CLASS DESCRIPTION:
Under general supervision, provides executive level secretarial support
for top-level administrators. Performs work involving recurring contact
with administrators and executives such as deans, directors, department
heads and public and private officials. Contacts require exercising discretion
in obtaining and providing factual and confidential information requiring
a knowledge of both the assigned and related work areas and institutional
operations. Duties involve the use of personal computers, computer terminals,
and variety of software and/or conventional office equipment. Provides
administrative supervision to secretarial and clerical personnel as required.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
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Reviews inquiries and otherwise represents assigned and related work areas
exercising discretion in obtaining and providing factual and confidential
information related to institutional operations.
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Manages complex schedules for high-level administrators requiring discretion
of calendar activities and prioritization of appointments.
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Arranges for meetings and conferences including gathering and synthesizing
data, preparing an agenda, coordinating calendars of multiple adminstrators,
and other information in follow-up.
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Reviews and develops office procedures and policies and makes recommendations
for revision and implementation in both the assigned and related work areas.
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Participates in budget preparation including calculation of projected costs
and expenses necessary for grant proposals or other related financial accounts.
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Interviews, recommends hiring and supervises the training of new employees;
checks and evaluates the performance of subordinate personnel, makes recommendations
with respect to personnel actions.
The tasks listed under the heading of Characteristic Duties
and Responsibilities are examples of the variety and general nature of
duties performed by employees in positions allocated in the class. The
list is descriptive only and should be used for no other purpose. It is
not intended that any position include every duty listed nor is it intended
that related duties cannot be required.
KNOWLEDGE, SKILLS, AND ABILITIES:
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Knowledge of institutional and unit policies, processes, and forms.
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Knowledge of grammar, spelling, punctuation, capitalization, format, and
clerical procedures.
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Knowledge of and ability to apply the principles of supervision.
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Skill in utilizing computer software and online systems.
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Skill in operating office equipment.
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Ability to communicate effectively with staff, students, and the public.
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Ability to make decisions requiring interpretation and judgment.
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Ability to follow oral and written instructions and interpret institutional
and other policies accurately.
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Ability to gather, analyze, and display data in appropriate format and
keep accurate records.
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Ability to use discretion in obtaining and releasing factual and confidential
information.
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Ability to organize work flow and to supervise the work of employees
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Ability to organize and prioritize multiple tasks.
CLASS SPECIFICATIONS:
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Any combination of related clerical office experience, related undergraduate
education and/or post high school clerical training that is the equivalent
to five years of full-time employment and includes the use of word processing,
and;
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Ability to type at a minimum speed of 40 net words per minute.
REVISION EFFECTIVE: January 2, 2002
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